Privacy Policy

Special Venue Privacy Policy

At Special Venue LLC, we respect the privacy of our web-site visitors, competition participants and teachers, and the importance of the information they entrust to us. Below are the basic information policies and practices in place on the Special Venue website. Last updated: February 28, 2024

SPECIAL VENUE has developed this Privacy Policy to demonstrate our commitment to protecting your privacy. This Privacy Policy is intended to describe to you, as an individual who is a user of specialvenue.org or any of Special Venue’s services, or who provides us with information through various means, the information we collect, how that information may be used, with whom it may be shared, and your choices about such uses and disclosures. We encourage you to read this Privacy Policy carefully when using our website or conducting business with us. By using our website or otherwise doing business with us, you are accepting the practices described in this Privacy Policy. Specialvenue.org is a part of Special Venue LLC (“Special Venue”).

If you have any questions about our privacy practices, please refer to the Contact page for information on how to contact us.

Information we collect about you. In General, we may collect personal information that can identify you such as your name, phone number, mailing address, e-mail address and other information that does not identify you. When you provide personal information through our website, over the phone, or by other means, the information given to us may be sent to our Organizational Committee members and judges located in the United States and other countries around the world.

Information you provide: We may collect and store any personal information you enter on our website, provide to us by phone, email, post or give to us in some other manner. This includes identifying information, such as your name, address, e-mail address, and telephone number, and, in case of financial transaction with us, financial information such as your payment method (valid credit card number, type, expiration date or other financial information). We also may request information about your biographical data, interests and activities, your gender and age, your opinion about our events and services that we offer, and other information.

Information about others: We may collect and store personal information about other people that you provide to us, such as relatives, teachers, colleagues, etc.. We may also store your personal information and the personal information of each such person.

Other Technologies: We may use standard Internet technology, such as web beacons and other similar technologies, to track your use of our site. We also may include web beacons and other similar technologies in promotional or other e-mail messages or newsletters to determine whether messages have been opened and acted upon. The information we obtain in this manner enables us to customize the services we offer our website visitors to deliver targeted advertisements and to measure the overall effectiveness of our online advertising, content, programming or other activities.

How we use the information we collect. We may use information that we collect about you to:

– evaluate your information, recordings, etc. for the sole purposes of verifying your application for certain competitions, festivals and other events carried by Special Venue;

– perform research and analysis about your use of, or interest in, our events, services, or content;

– communicate with you by email, postal mail, telephone and/or mobile devices about events that may be of interest to you;

– develop and display content and advertising tailored to your interests on our site;

– verify your eligibility and deliver prizes in connection with contests and competitions;

– enforce our terms and conditions;

– manage our business and perform functions as otherwise described to you at the time of collection.

Financial information: We may use financial information relating to your specific payment method to process payment for any purposes such as application fees, concert fees, extra ticket purchases, photo fees, etc., made on our website or by phone, to protect against or identify possible fraudulent transactions, and otherwise as needed to manage our business.

With whom we share your information: We would like you to understand when and with whom we may share personal or other information we have collected about you or your activities on our website or while using our services.

Personal information: We do not share your personal information with any party whatsoever except as indicated below, or when we inform you and give you an opportunity to opt out of having your personal information shared. We may share personal information with:

Authorized service providers: We may share your personal information with our authorized service providers that perform certain services on our behalf. These services may include processing of credit card payments, delivering packages, providing customer service and assistance, supporting contests. These service providers may have access to personal information needed to perform their functions but are not permitted to share or use such information for any other purposes.

Other Situations: We also may disclose your information:

a) In response to a subpoena or similar investigative demand, a court order, or a request for cooperation from a law enforcement or other government agency; to establish or exercise our legal rights; to defend against legal claims; or as otherwise required by law. In such cases, we may raise or waive any legal objection or right available to us. When we believe disclosure is appropriate in connection with efforts to investigate, prevent, or take other action regarding illegal activity, suspected fraud or other wrongdoing; to protect and defend the rights, property or safety of our company, our customers, our employees, or others; to comply with applicable law or cooperate with law enforcement; or to enforce our website terms and conditions or other agreements or policies.

b) In connection with a substantial corporate transaction, such as the sale of our business, a divestiture, merger, consolidation, or asset sale, or in the unlikely event of bankruptcy. Any third parties to whom we may disclose personal information may have their own privacy policies which describe how they use and disclose personal information. Those policies will govern use, handling and disclosure of your personal information once we have shared it with those third parties as described in this Privacy Policy. If you want to learn more about their privacy practices, we encourage you to visit the websites of or to otherwise contact those third parties. These entities or their servers may be located either inside or outside the United States.

c) Aggregated and non-personal information. We may share aggregated and non-personal information we collect under any of the above circumstances. We may also share it with third parties to develop and deliver targeted advertising on our websites, on websites of third parties, or by other means. We may combine non-personal information we collect with additional non-personal information collected from other sources. We also may share aggregated information with third parties, including advisors, advertisers and investors, for the purpose of conducting general business analysis. For example, we may tell our advertisers the number of visitors to our website and the most popular features or services accessed. This information does not contain any personal information and may be used to develop websites or other contents and services that we hope you and other customers will find of interest and to target content and advertising.

Do-Not-Call Policy: Under our Do-Not-Call policy you may instruct us not to call you for marketing purposes by email to admin@specialvenue.org. We will implement your instructions within 30 days. We have policies and procedures in place and train our employees to honor your request. Please note that we may still need to call you for servicing or other non-marketing purposes.

How we protect your personal information: We take appropriate security measures (including physical, electronic and procedural measures) to help safeguard your personal information from unauthorized access and disclosure. For example, only authorized employees are permitted to access personal information, and they may do so only for permitted business functions. In addition, we use encryption in the transmission of your sensitive personal information between your system and ours, and we use firewalls to help prevent unauthorized persons from gaining access to your personal information.

We want you to feel confident using our website to conduct business. However, we must stress that no system can be completely secure. Therefore, although we take steps to secure your information, we do not promise, and you should not expect, that your personal information, searches, or other communications will always remain secure. Special Venue warns all participants to take care with how you handle and disclose your personal information. Participants should avoid sending personal information through insecure e-mail at all costs.

Children’s privacy: Our website is a general audience site, and we do not knowingly collect personal information from children under the age of 13.

Visiting our websites from outside the United States: This Privacy Policy is intended to cover collection of information on our website from residents of the United States. If you are visiting our website from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located, and our central database is operated. The data protection and other laws of the United States and other countries might not be as comprehensive as those in your country. 

Please be assured that we seek to take reasonable steps to ensure that your privacy is protected. By using our services, you understand that your information may be transferred to our facilities and those third parties with whom we share it as described in this privacy policy.

No Rights of Third Parties. This Privacy Policy does not create rights enforceable by third parties or require disclosure of any personal information relating to users of the website.

Changes to this Privacy Policy: We will occasionally update this Privacy Policy to reflect changes in our practices and services. When we post changes to this Privacy Policy, we will revise the “last updated” date at the top of this Privacy Policy. If we make any material changes in the way we collect, use, and/or share your personal information, we will notify you by sending an e-mail to the e-mail address you most recently provided us in your profile or registration (unless we do not have such an e-mail address), and/or by prominently posting notice of the changes on our website. We recommend that you check our website from time to time to inform yourself of any changes in this Privacy Policy or any of our other policies.

How to contact us: If you have any questions about this Privacy Policy or our information-handling practices, or if you would like to request information about our disclosure of personal information to third parties for their direct marketing purposes, please contact us by email as follows:

Privacy Officer

Special Venue LLC

Irvine CA 92618

admin@spceialvenue.org